System Parameters - Creating Journal Types

System Parameters - Creating Journal Types

Info
This article is part of the System Parameters section.
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Journal Types allow you to post against nominals. They are used in the Purchase Ledger Transactions screen when making an Apportionment posting, and in the In-Tray.






To access the Journal Types settings:
  1. Select System from the toolbar.

  2. From the dropdown, select System Parameter.

  3. Finally, select Journal Types.

This will open the Journal Types window, where you can add new types, amend existing types or delete types, as required.



To create a new journal type:
  1. Click Add New.

  2. This will open the Add Journal Type window.



  3. Enter a Journal Code and Description. You can set the code name to match the nominal you want to link to.

  4. Tick Fees if you will be posting fees to the nominal.

  5. If you tick Reverse, when you post to this journal code in the PL Transactions screen you must also post a contra entry to bring the total to 0.00 before you can leave the session for that batch.
Idea
For example, this would be used for an apportionment correction on an invoice. If an invoice had been paid to the PL and processed out the hold file, instead of raising a credit note to the PL and raising the invoice again you could just post two apportionment postings which contra each other. 
  1. Select a Nominal Code to link the journal to. 
Alert
You can't post directly to a control nominal.

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