Creating a Blank Mail Merge Template with Header and Footer

Creating a Blank Mail Merge Template with Header and Footer

InfoThis article is part of the Mail Merge section.

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Using headers and footers in your document template helps brand your documents and clearly identify them as coming from your company. You can set this up once and save it as a blank template, making future template creation much easier.

To get started:
  1. Open a blank Word document.

  2. Click the Insert tab on the main menu ribbon and select either Header or Footer:



  3. Word will display a dotted line in the selected area, allowing you to edit it:



To add text or images:
  1. Add any header or footer text as needed.

  2. To insert an image, either drag and drop it or click the Insert menu and choose Pictures.

  3. Browse for the image you want to use and select it to add it to your document.

If you need to reposition the image:
  1. Click on the image and drag it to the desired location.

  2. If it's too large, use the sizing handles around the image’s border to resize it:



To control the image's positioning:
  1. Clicking the image will open the Layout Options menu, giving you more control over placement:



  2. You may want to select the Behind Text option to prevent the header from overlapping with the document’s text.

  3. The Fix position on page option may also be helpful to keep the image in place.

Once you’ve set up the header and footer:
  1. Repeat the same process for the footer. Scroll to the bottom of the page and double-click in the footer area to enable editing.

Saving the document:
  1. When you're happy with the header and footer, save the document.

  2. If this is the blank template you'll use for future templates, give it a clear name, such as "Mail Merge Blank Template Header and Footer" and save it in a shared folder on your server for easy access by others in your company.

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