Management Fees - Processing Management Fees
This article is part of the Management Fees section.
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To do this:
- Navigate to the Clients tab.
- Click the Global button to open the Client Global Actions screen.
- Select the Management Fees tab.
- Choose Process Management Fees from the Management Fee Type dropdown.
If you have the "Management Fee Transaction Date" System Setting enabled you will also see a Transaction Date box on this screen.
- If you only want to process fees for sold clients, tick the box labelled Sold Clients.
- This adds the fees to the sold clients’ accounts.
- The Exclude Management Fees box will then be ticked for these clients, so they will be excluded when running the management fees process for the rest of your clients.
The "Reinstate Management Fees On Sale Deletion" System Setting can be set to untick the Exclude Management Fees box if a sale is deleted.
- Set the Charge Date Code you want to process fees for.
- This sets the Charge Date field to the end of the next period. You can amend this.
- Select if you want to process fees for All Developments on the selected Charge Date Code, or a Range of Developments.
- Set your range in the From Development and To Development dropdowns.
- You can then choose a range of properties using the two Property dropdowns, or leave them at --SELECT-- to pick up all properties.
- You can choose to run fees for a single Office or Unit Type.
- You must select a Budget Heading. This will normally be Management Fees.
- Budget Headings are configured in System - System Parameter - Budget Headings.
- Click Print Prelist to open the Client Management Fee Prelist report in a new window.
- You can use the icons at the top of the report to save
and print
.
- Close the report and click Process Fees.
- A pop-up will confirm the number of properties having fees run. Click Yes to proceed.
- A progress bar will appear, followed by a confirmation window. Click OK to dismiss.
- Management Fees are processed straight to the Charge File.
- Once the process is complete, you can view the fees on the Charge Transaction tab on the individual Client accounts. They will be picked up from here on the next invoicing run.
- If some clients are not charged, check if Exclude Management Fees is ticked on the client account. If the Account Type is set to Developer, they will also not be charged Management Fees.
The "Management Fee Description" System Setting allows you to configure the description that will be displayed on Management Fee charges on your invoices.
If you make a mistake whilst processing Management Fees, you can reverse the batch using the Reverse Batches tool. See: Fixing Errors - Using the Reverse Batches tool
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