Processing Diarised Charges

This article is part of the Diarised Charges section.

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Diarised Charges

To process diarised charges, run them through to the Hold File, where they can be released and posted to the Client Charge File.

Once the hold files are processed, these charges will be ready for client invoices and they will immediately appear in the PL Payments screen for contractor payments.

This process is typically run for a batch of diarised charges every period.

To run this process, follow these steps:

1. Open the Purchase Ledger tab.
   
   
2. Click Global in the action panel at the bottom.
   
   
3. In the PL Global Actions window, go to the Diarised Charges tab.
   
   
4. Set the Charge Code and Charge Date to match the diarised charge you wish to run.
   
   
5. Click View Prelist to display all outstanding charges that match the criteria.
   
   
6. Review the list. If everything looks correct, click Process Charges to post them to the Hold File, ready for processing as usual:
   
   
   
   

Charges highlighted in yellow represent missed charges from previous periods and need to be processed this time. 

Charges highlighted in light blue are linked to a warranty and require approval on the Diarised Charges for Warranty tab first. 

Select the relevant diarised charge(s) and click Approve Selected or Cancel Approval for Selected if you need to un-approve a charge.

When it's approved, the highlighting changes to a darker hue.

If the system option "Auto Release DC" is turned on, any hold files resulting from running diarised charges will be released automatically.

To filter for diarised charges on the Hold File tab, tick the DC Only box in the search tools.

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