Processing Diarised Charges

Processing Diarised Charges

InfoThis article is part of the Diarised Charges section.

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Processing Diarised Charges


To process diarised charges, run them through to the Hold File, where they can be released and posted to the Client Charge File.

Once the hold files are processed, these charges will be ready for client invoices and they will immediately appear in the PL Payments screen for contractor payments.

Idea
This process is typically run for a batch of diarised charges every period.

To run this process, follow these steps:

  1. Open the Purchase Ledger tab.

  2. Select Global in the action panel at the bottom.

  3. Go to the Diarised Charges tab.

  4. Set the Charge Code and Charge Date to match the diarised charge you wish to run.

  5. Click View Prelist to display all outstanding charges matching the criteria.

  6. Review the list. If correct, click Process Charges to post them to the Hold File, ready for processing as usual:



Info
Charges highlighted in yellow represent missed charges from previous periods and need to be processed this time. 

Info
Charges highlighted in light blue are linked to a warranty and require approval on the Diarised Charges for Warranty tab first. 

Select the relevant diarised charge(s) and click Approve Selected or Cancel Approval for Selected if you need to un-approve a charge.

When it's approved, the highlighting changes to a darker hue.

Notes
If the system option "AutoReleaseDC" is turned on, any hold files resulting from running diarised charges will be released automatically.

Idea
To filter for diarised charges on the Hold File tab, tick the DC Only box in the search tools.

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