Managing Property Floats via Automatic Charging

This article is part of the Property Floats section.

Find all related articles here:

Property Floats

 

The automatic float charging method ensures that new clients are automatically charged for floats when added to the system.

Enabling Automatic Float Charging

For CPL to automatically charge floats to new clients:

Turn on the system option "Charge Float To New Clients". Contact Support to enable this.

1. Tick Float Recoverable in the Development Master screen for each development:
   
   
   
   
2. Ensure the correct Float Payable amount is recorded for each property:
   
   
   

How Automatic Charging Works

When a new client is added: 

1. CPL credits the Float Transaction File.
   
   
2. CPL debits the Client Charge File. 
   
   
3. The float charge appears separately on the first invoice or an amended account.
   
   
4. After the first invoice, the charge is included to the client's outstanding balance and the total carried forward if unpaid.
   
   
5. Once the float is marked as paid, it is displayed in the pin panel on the client account, and the amount moves to the client balance:
   
   

Customise the float description in the system option "Float Charge Description". Contact Support to configure this.

Onboarding New Clients

If you plan to use the "Charge Float to New Clients" setting:

1. Keep it inactive while entering developments, properties and clients into CPL.
   
   
2. Ensure float amounts — both held and due — are recorded correctly.
   
   
3. Once setup is complete, activate the setting to automatically charge all new clients going forward.

If you need to apply charges to clients who already owe a float, use the Charge Outstanding Float process in the Client Global menu.

Running this process will:

1. Mark outstanding floats as paid in the Float Transaction File.
   
   
2. Debit the float amount in the Client Charge File.
   
   
3. Process adjustments if an incorrect float amount was originally assigned to a property.
   

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