Insurance - Adding an Insurance Policy to a Development or Property

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Insurance

Adding an Insurance Policy to a Development

Follow the steps below to assign a Normal or Fixed policy to a whole development, or an apportionment within a development.

Adding a Normal policy to a Development

1. Navigate to the Development tab.
   
   
2. Use the filters to search for your Development, and double-click to open.
   
   
3. On the selected Development, navigate to the Insurance tab.
   
   
   
   
4. Click Add in the action bar on the left of the window.
   
   
   
   
5. This will open the New Insurance Policy for Development Number screen.
   
   
   
   
6. In the Insurance Type dropdown, select Normal.
   
   
7. In the Policy Number dropdown, select the policy you want to assign to the development.
   
   
8. Tick the Apportionment Required box to enable the Apportionment dropdown. Here you can select which apportionment will be covered by the selected policy.
   
   
9. In the Select Rates field, choose which policy rate to apply. The premium is calculated by the rate % of the total Sum Insured.
   
   
10. Enter a total Sum Insured for the development if you have selected an Apportionment.
    
1. This amount will be split across the properties in the apportionment, and the Sum Insured on each property will be updated.
   
   
11. Enter a Total Valuation for the development and a Valuation Date. This is for information only.
    
    
12. Tick the Default box to make this the main insurance policy for the Development.

If you set a Default policy, any properties not covered by a policy will automatically be covered and charged under the Default policy.

You can disable the Default tick box with the "Allow Default Buildings Insurance" System Setting. This means any properties not covered by a policy will not be covered or charged.

1. Add Comments/Notes. This can be updated at a later date, and a full history can be seen in the Comments/Notes History box.
   
   
2. If relevant, add a Reference.
   
   
3. On the Development Policy Excess Details tab, enter your excess information.
   
   
4. Add notes to the Insurance Notes tab. These can be used on Insurance mail merges.
   
   
5. Click Save and Close, then OK to dismiss the confirmation pop-up.

Adding a Fixed policy to a Development

1. Follow the same steps as above, but select Fixed from the Insurance Type dropdown.
   
   
2. In the Policy Number dropdown, select the policy you want to assign to the development.
   
   
3. Select an Apportionment or an individual Property.
   
   
4. Select a Type that is covered by the policy e.g. Lifts.
   
   
5. Select how many of that type are insured in the Number of Type field e.g. 2 lifts
   
   
6. You can add a new row for each item that is covered.
   
   
   

1. Add Comments/Notes. This can be updated at a later date, and a full history can be seen in the Comments/Notes History box.
   
   
2. Click Save and Close, then OK to dismiss the confirmation pop-up.

Checking Clients Covered

Once you have assigned a policy to a development or apportionment, you can check which clients are covered,

To do this:

1. Navigate to the Development tab and open your development.
   
   
2. Open the Insurance tab within the development.
   
   
3. Select the relevant policy from the grid, and click Clients Covered in the grid at the bottom of the screen.
   
   
   
   
4. Here you can see each client's individual premium amount.
   
   

Adding an Insurance Policy to a Property

Once you have assigned a policy to a development, you can choose to apply this policy to an individual property.

To do this:

1. Follow the steps above to add the policy to the development.
   
   
2. Next, navigate to the Properties tab on the selected development.
   
   
3. Double click the property you want to assign the policy to.
   
   
4. Select the Insurance Details tab on the property.
   
   
   
   
5. Select the policy you want to apply and click Save and Close.
   

You can run the Insurance Building Policy Report or the Insurance Fixed Policy Report to see an overview of which developments are is covered by each policy.

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