Properties - Estimated Annual Expenditure (EAE)

This article is part of the Properties section.

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Properties

 

The Estimated Annual Expenditure (EAE) is an amount that can be set on the properties in CPL. You’ll need to fill in the EAE for direct debits to be calculated in CPL and for your clients to set them up in the Web Portal.

There are several ways to add or update the EAE amounts on properties:

1. Manually, on each property:
   
   
   
   
2. By bulk updating the EAE on all Properties in one or all blocks in a development. Do this on the Development > Properties tab > Batch Update > tick Include next to EAE > enter amount > click Save:
   
   
   
   
3. By running Update EAE in Client Global. Set the From and To dates to cover a whole year. 
   The Prelist will display the history of expenditure for the selected period. Select Process to update the selected properties. 

You must have 12 months of charge data on the property for it to be picked up by this process.

1. By updating the direct debits in Client Global > Direct Debits/Standing Orders > select Type Yearly Direct Debit Update. 
   The EAEs and the direct debits need to be updated yearly. Running this process updates both automatically:
   
   

If the system option "Annual DD Update Use Current Budget For EAE" is turned on,  the "Yearly Direct Debit Update" process in budgeted developments will use the current budget total to update the EAEs, instead of relying on the recent charge history.

If the system option "Budgets Update EAE" is turned on, when a budget is locked and saved, you will be asked: Would you like to update the EAE on the affected properties with the total of the new budget year? Select Yes to update the EAEs based on the budget amount,  instead of the EAE amounts currently set on the properties.

If using multiple charge types, for the EAE calculation to be correct, users must select the correct charge type when posting invoices through from In-Tray or on the Purchase Ledger Transactions screen.

All charge types that you want to include in the EAE calculation must be marked for inclusion in the database. If you notice that some charges are missing, please contact Support to check that these charge types are set up correctly. Contact Support as well if you would like certain charge types excluded from the calculation (e.g. proposed works, late payment fees, management fees).

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